Executive Secretary

Job Summary

Our client is hiring an Executive Secretary to provide senior-level administrative and organizational assistance to executive leadership. The position is focused on keeping daily business activities running smoothly through careful calendar management, communication handling, document preparation, and secure management of sensitive information. The role also serves as an important communication bridge between executives, internal departments, and outside contacts.

Key Responsibilities

• Plan and maintain executive schedules, including meetings, travel, and appointments.
• Draft, proofread, and format letters, reports, presentations, and formal documentation.
• Manage incoming and outgoing communication such as emails, phone calls, and in-person visitors.
• Organize and update physical and digital filing systems while protecting confidential records.
• Set up meetings, prepare agendas, record minutes, and track follow-up actions.
• Serve as a liaison between executives and internal or external stakeholders.
• Provide administrative support that helps executives save time and work more efficiently.
• Track deadlines and ensure tasks are completed on schedule.
• Help coordinate events, conferences, and business travel.
• Carry out additional administrative duties as requested by management.

Qualifications

• A bachelor’s degree in Business Administration, Secretarial Studies, or a similar discipline is required.
• Applicants should have 3 to 5 years of experience working as an Executive Secretary or in an equivalent position.
• Strong abilities in organizing work, managing multiple tasks, and handling time effectively are essential.
• The role demands a professional approach and careful judgment when dealing with confidential information.
• Good working knowledge of Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, is necessary.
• The candidate must be able to work independently and stay effective in high-pressure situations.

Additional Information

This position is based in Dammam, Eastern, Saudi Arabia and is a full-time, on-site role.