Executive Operations & Personal Assistant

Role Overview

This opportunity is with a highly capitalized technology startup led by seasoned founders and supported by top-tier venture investors. The company is building new technology and is looking for an Executive Operations & Personal Assistant to act as a dependable partner to the founding team. The position combines executive support, personal assistance, office operations, workplace experience, and special projects, with a strong emphasis on keeping both the business and the founders running efficiently.

It is an on-site role in New York, NY and is well suited to someone who enjoys a high-energy startup setting, can balance multiple priorities, and takes satisfaction in bringing structure to a fast-moving environment.

Executive and Personal Support

• Support the founders as a trusted partner across both professional and personal priorities, handling sensitive matters with care and professionalism.
• Maintain complex calendars, arrange domestic and international travel, and coordinate scheduling across competing priorities.
• Take care of personal appointments, restaurant bookings, errands, and other day-to-day logistics.
• Prepare, edit, and refine executive correspondence and other written documents.
• Stay ahead of upcoming needs, resolve issues early, and set up systems that help the founders stay focused on the most important work.

Office and Workplace Operations

• Run day-to-day operations for the New York headquarters, including facilities, vendors, office supplies, and workplace services.
• Design, document, and improve internal processes and operating procedures.
• Help maintain a polished and welcoming environment for employees, candidates, and guests.
• Coordinate onboarding logistics and contribute to a strong employee experience.

Events and Special Projects

• Organize company gatherings, off-sites, recruiting events, and executive dinners.
• Support employee experience initiatives, culture programs, and company merchandise efforts.
• Oversee expenses, purchasing, and operational workflows.
• Take responsibility for cross-functional projects and new assignments as the company expands.

Ideal Candidate Profile

The right person is proactive, resourceful, and comfortable taking full ownership. You should enjoy supporting busy leaders, thinking ahead, and managing everything from strategic tasks to urgent last-minute requests with composure and attention to detail.

Experience and Qualifications

• At least 4 years of experience in executive support, personal assistance, office management, operations, workplace experience, or a similar function.
• Background in a startup or similarly fast-paced environment where adaptability is important.
• Excellent organizational ability and a strong eye for detail.
• Strong written and verbal communication skills.
• Service-minded approach with the ability to anticipate needs before they are raised.
• High emotional intelligence, discretion, and sound judgment when handling confidential business and personal information.

Preferred Background

• Experience supporting founders or senior executives in a high-growth business.
• Exposure to both executive and personal support responsibilities in one role.
• Experience planning events, off-sites, or recruiting-related gatherings.
• Ability to build workplace programs or operational processes from scratch.

Why Join

This role offers the chance to join an ambitious, mission-driven startup during an important growth phase, working closely with a strong leadership team. The position provides meaningful ownership, direct exposure to senior leaders, and the opportunity to influence how the company operates as it scales.

Benefits and Compensation

• Competitive pay and equity participation.
• Comprehensive medical coverage.
• Collaborative, entrepreneurial environment with real ownership.
• Wide-ranging work where every day brings something different.
• Strong opportunities for growth and advancement.
• Salary range: $110,000 to $160,000, depending on experience.
• Generous paid time off.
• Company-paid health insurance.

Application Note

Candidates with administrative assistant or executive assistant experience who are ready for a new challenge are invited to apply directly through the hiring platform referenced in the source.

Additional Compensation Note

The stated pay range is not a guaranteed final offer. Final compensation may vary based on factors such as years of experience, relevant industry background, and education level.

Source Tag

Reference code: #LI-HR1