Executive Assistant & Backoffice (m/w/d)

Role overview

SenseING is looking for an Executive Assistant & Backoffice professional to strengthen its team in Karlsruhe. The position is designed for someone who enjoys keeping things organized, stays calm when priorities shift, and is ready to take ownership of day-to-day coordination tasks.

In this role, you act as the central organizational contact for the team. You help ensure smooth daily operations, support management and colleagues with administrative tasks, coordinate appointments, structure internal workflows, and contribute ideas to improve processes over time.

What the role offers

• Independent work with plenty of room to shape how tasks are handled
• A modern workplace with short decision paths
• Flat structures and a supportive team environment
• Fair compensation and paid training opportunities
• An agile way of working with space for your own ideas

What we are looking for

The company is seeking someone who does more than manage calendars and handle documents. The ideal person thinks ahead, takes responsibility, and actively helps improve internal processes together with the team.

Experience and tools

• 2–3 years of experience in office management, back office, or executive assistance
• Strong organizational skills and a structured working style
• Confident communication and a collaborative mindset
• Proficiency with Microsoft Office, especially Outlook, Word, and Excel

Location

This position is based onsite in Karlsruhe, Baden-Württemberg, Germany.

Application note

The company welcomes applications from candidates who feel suited to the role, as well as referrals from people who know someone fitting this profile.