Administration Support Officer

Role overview

This position is for a Coronial Services Administration Support Officer based in Dunedin. You will support Case Managers and Coroners by handling the administrative needs of the Dunedin Court office. From time to time, you may also be asked to help with other matters or assist Coroners outside your region.

Key duties

• Deliver timely and efficient administrative support across the office.
• Provide confidential, professional secretarial and word-processing assistance.
• Keep the electronic case management database (CMS) accurate, complete, and current.
• Share information and coordinate with stakeholders and government agencies, including interested parties, Police, medical practitioners, pathologists, and others.
• Support the coordination of Coroners and Coroners Court staff for meetings and events.

Working style and interpersonal expectations

The role requires strong people skills, as you will work closely with Coroners and also interact sensitively with distraught family members in emotionally difficult circumstances. Clear communication with people from a wide range of backgrounds is essential. You will be expected to provide highly organised case management support and to build strong working relationships with both internal and external stakeholders.

Skills and experience

• You must be comfortable accessing and viewing graphic coronial material.
• Strong relationship management and communication skills are essential, given the sensitive nature of the information involved.
• You should understand and respect cultural matters, especially Tikanga Māori.
• You need to be well organised, able to prioritise effectively, and manage several tasks independently.
• A solid working knowledge of the MS Office suite is required.

About the team and workplace

You will join the Southern Coroners Court team, which operates across the Southern Region and is mainly based in Christchurch and Dunedin. In Dunedin, you will work in a medium-sized, supportive team that assists Coroners and Case Managers. The position offers a varied workload, along with strong training and support services.

The Ministry of Justice is committed to strengthening public trust in the law of Aotearoa New Zealand and welcomes people of all gender identities, ages, ethnicities, sexual orientations, disabilities, and religions.

Benefits

• Flexible working hours where this can be accommodated.
• Access to an online professional development portal.
• Connection to a range of inclusive and proactive networks.
• Opportunities to gain broad experience and develop your career through varied work.

Pay and employment details

This is a permanent part-time role of 32 hours per week. The salary band is $56,343 to $74,416 pro rata, with the final offer based on your skills and experience.

Application details

Applications close on 26 June 2026. Applications may be reviewed as they are received, and interviews may be scheduled before the closing date. If shortlisted, you will be asked to submit your CV and cover letter through the employer's careers site. For questions, contact recruitment@justice.govt.nz.

Additional information

This role may occasionally involve supporting matters or Coroners outside your region. The job also requires handling highly sensitive and graphic material.