Accounts Payable and Admin Assistant

Role overview

Beecruit Pte Ltd is hiring an Accounts Payable and Admin Assistant to join the Finance Team in Singapore. The role combines accounts payable work with day-to-day office administration, supporting both finance operations and general workplace coordination.

Accounts payable and invoice processing

• Receive supplier invoices, check them for accuracy, and process them accordingly.
• Cross-check invoices against purchase orders, delivery orders, and contract documents.

Payments and reimbursements

• Prepare scheduled payment runs.
• Monitor payment timelines to help ensure vendors are paid on time.
• Process staff claims and reimbursements.

Vendor coordination

• Keep supplier and contractor information up to date.
• Address questions related to billing, invoice differences, and payment concerns.
• Match vendor statements with internal records and resolve discrepancies.

Financial recordkeeping

• Record transactions in the accounting system.
• Support month-end closing activities.
• Organize and maintain invoice, receipt, and payment files for audit readiness.

Office administration

• Monitor office supplies and arrange replenishment when required.
• Coordinate building maintenance, repair work, and external service providers.
• Handle incoming mail and help maintain general office order.
• Provide broad administrative support to the team and management as needed.

Requirements

• At least an NITEC certificate in Accounting, Business, or a related discipline.
• Preferably 1 to 3 years of experience in administration and accounts or a similar role.
• Basic knowledge of accounting and finance processes.
• Comfortable using Microsoft Excel, including formulas, and accounting software.
• Strong sense of ownership and the ability to work with urgency and deadlines.
• Self-driven and able to work well as part of a team.
• Good English communication skills.
• Training will be provided.

Additional information

This position is based in Singapore and is a full-time, onsite role.