Site Document Controller

About Aedas

Aedas is a globally recognized architecture and design practice focused on creating uplifting spaces that improve the built environment and support better lives now and in the future. The firm draws on international expertise together with a strong understanding of local culture to develop design responses suited to the needs of each community it serves.

The company follows a holistic sustainability-led design approach aimed at maximizing benefits for both the natural environment and communities, with the broader objective of helping shape places where people can work, live, play, and learn.

Aedas operates through three main design centres across Asia, Europe, and the Middle East, supported by 13 offices worldwide and a team of more than 1,000 employees across four continents.

Its capabilities include Architecture, Interior Design, Master Planning, and Urban Design, covering sectors such as Commercial, Residential, Mixed-Use, Education, Hospitality, Retail, Transportation, Aviation, Civic and Cultural, and Sports and Leisure.

Job Summary

This is a contract role for an initial period of 2 years, with the possibility of renewal. The position supports project teams by handling documentation control, organization, distribution, tracking, and compliance with internal as well as regulatory requirements.

Key Responsibilities

• Keep project files well-structured and aligned with company procedures and applicable regulatory standards, including BCA and ISO requirements.
• Record, monitor, and circulate incoming and outgoing documents, drawings, and correspondence.
• Support project teams with formatting, preparing, and submitting reports and other project documentation.
• Maintain orderly filing, version management, and document retrieval through company systems.
• Assemble document issue packs and maintain accurate tracking logs and distribution records.

Requirements and Attributes

• A diploma or degree in Business Administration or a closely related field.
• At least 8 years of experience in a site office setting supporting large construction or development projects.
• Hands-on experience with electronic document management systems (EDMS).
• Strong accuracy and a disciplined approach to filing standards and document control processes.
• Solid knowledge of document tracking, naming conventions, and version control practices.
• Ability to manage deadlines while assisting several project teams at once.
• Effective communication and coordination skills, with the ability to stay responsive to team needs.

Contract Details

The role has a contract term of 2 years and is renewable.