Payroll Coordinator

Role overview

Tolko Industries is hiring a Payroll Coordinator for its Vernon, British Columbia office. This position is suited to someone who is highly organized, detail-focused, and motivated by accurate, on-time processing of hourly payroll. The role places strong emphasis on compliance with union agreements, employment standards, and dependable service to employees and internal teams.

The head office in Vernon includes corporate services functions such as Sales, Marketing & Logistics, Finance, Accounting & Credit, IT, Procurement, Human Resources, and Corporate Administration.

What you’ll bring

Successful candidates should have substantial experience in end-to-end payroll administration, preferably in a centralized setup. Familiarity with UKG Pro and Workforce Management tools is important, along with practical knowledge of benefits administration, labour legislation, WCB, and CRA rules. A PCP designation from the Canadian Payroll Association, or progress toward it, is preferred; CEBS certification is considered an advantage.

You’ll also need strong analytical and accounting ability, especially for payroll journal entries and reconciliations, plus excellent organization, precision, and the ability to work under strict deadlines. Clear communication, a service-first attitude, and comfort working with people across all levels are key. Advanced Excel skills are required, and Word and Outlook familiarity is helpful.

Tolko values different backgrounds and encourages applicants even if they do not meet every listed qualification.

Key responsibilities

In this position, you will manage bi-weekly payroll for unionized and non-union hourly employees in UKG Pro while ensuring compliance with collective agreements, internal policies, and deadlines. You will also handle month-end close tasks, including journal entries, accruals, and reconciliations, with a high level of accuracy.

Other duties include supporting remittances and reporting for union and non-union retirement plans (DC and DB), RRSP contributions, and statutory deductions. You will take care of year-end payroll activities such as reporting, taxable benefits, T4 preparation, and payroll tax filings.

The role requires ongoing attention to labour laws, tax requirements, and union agreements to keep payroll processes compliant. You will help maintain SOPs and user guides, work with management on reporting and payroll analysis, and provide responsive, empathetic support to employees with pay-related questions while identifying opportunities to improve processes.

Compensation and benefits

The expected base salary for this role is between $60,000 and $80,000 per year. The position may also come with relocation support, including help connecting with the local community. Employees are eligible for Tolko’s bonus program and can access competitive benefits and retirement plans. Ongoing development is supported through on-the-job learning, classroom training, and reimbursement for tuition and membership fees.

The workplace is described as positive, innovative, and inclusive.

Location and community

This is an onsite role in Vernon, British Columbia, within the North Okanagan Valley. The region includes Vernon, Armstrong, Lavington, Lumby, and Lake Country, and is known for lakes, vineyards, family-friendly living, and outdoor recreation such as boating, hiking, biking, skiing, golf, and local markets.

Application note

Applicants should use Tolko’s official careers site or job board when applying.