Human Resources Coordinator

Role overview

The Human Resources Coordinator will act as the main point of coordination for day-to-day HR operations, delivering administrative and process support that keeps people programs running effectively. This position provides broad exposure to core HR functions and helps shape employee experience, organizational consistency, and culture.

You will partner closely with leadership and the Managing Director of Business Operations & Innovation to support recruiting, onboarding, compliance, employee relations, and other HR activities in a growing mission-driven nonprofit. The role calls for strong organization, discretion, and the ability to balance several priorities while handling sensitive information professionally.

Open Source Wellness is a national nonprofit headquartered in Oakland, California. Its mission is to help create a world where everyone has access to abundant health, wellbeing, and human connection. The organization works with community partners and clinics to deliver Community as Medicine, a joyful, trauma-informed, clinically integrated, and culturally relevant coaching program.

Compensation and job details

This is a non-exempt position with a salary grade of $26 to $31 per hour for 20 hours per week. The reporting line is to the Managing Director, Business Operations & Innovation.

Responsibilities

• Work regularly with the contracted Human Resource Business Partner to help ensure compliance and HR best practices are being followed, while tracking key milestones and accountability items.
• Support end-to-end recruiting activities, including posting roles, screening candidates, coordinating interviews, and handling offer-related steps across different departments.
• Run onboarding activities so new hires have a smooth start, complete required documentation, and experience a welcoming introduction to the organization.
• Maintain HR information systems and employee records accurately, while protecting data privacy, security, and regulatory requirements.
• Assist with benefits enrollment, benefits updates, leave administration, and annual open enrollment.
• Help ensure compliance with applicable federal, state, and local employment rules, and keep documentation organized and audit-ready.
• Respond as the first HR contact for employee questions, support employee relations concerns, and assist with workplace investigations when needed.
• Coordinate performance review processes by scheduling meetings, distributing forms, monitoring deadlines, and compiling data.
• Organize employee training, professional development activities, and compliance learning initiatives.
• Own HR projects from start to finish, including policy changes, system rollouts, and process improvement efforts.

Requirements

• Strong interpersonal skills, with the ability to connect with others and provide coaching support.
• Excellent written communication skills, including the ability to draft policies and communicate clearly with employees.
• Highly organized, with demonstrated success managing multiple priorities, deadlines, and cross-team coordination.
• Experience working with projects and driving tasks forward independently.
• Strong judgment and discretion when dealing with confidential information.
• Detail-oriented mindset, paired with solid analytical thinking and problem-solving ability.
• Self-directed approach with the ability to identify issues early and take initiative to resolve them.
• HR experience is preferred, including recruiting, hiring processes, HR compliance, employment law, and general HR best practices.

Benefits and work environment

• Three weeks of paid time off, plus 20 company holidays.
• $2,800 per year toward health insurance costs for employees working 40 hours per week, prorated based on hours worked.
• $600 per year for equipment, wellness benefits, and/or professional development.
• Remote work with flexible hours within the 9:00 am to 5:00 pm PST window.
• Collaborative team culture.
• Opportunity to influence HR systems and directly affect workplace culture.

Physical and environmental requirements

For California-based work, the role may involve extended periods of sitting or standing and regular use of a computer, phone, and video conferencing tools.