Human Resources Assistant

Company overview

Al ARKAN AUTO PARTS operates under Alarkan General Trading FZE, a Dubai Free Zone business known in the auto spare parts sector. Backed by more than 25 years in the market, the company supplies genuine spare parts and accessories and has built a reputation for dependable service and steady growth. This role offers the chance to join a long-established organization with strong industry knowledge and a stable presence.

Role summary

The Human Resources Assistant will support daily HR workflows along with a range of administrative tasks. The position combines employee records management, coordination support, documentation, payroll inputs, and general office administration.

HR operations

• Keep employee files, personnel records, and HR databases current and well organized.
• Track attendance, leave balances, and biometric attendance reports.
• Help prepare payroll data by gathering attendance, overtime, leave, and related inputs.
• Draft employment letters, HR forms, and other employee documentation.
• Protect the accuracy, completeness, and confidentiality of employee information.
• Assist with recruitment tasks such as interview scheduling and communication with candidates.
• Support visa renewals, labor-related processes, insurance, and other HR administrative activities where needed.

Administrative support

• Manage company files, records, and administrative documents.
• Maintain AMC contract records.
• Coordinate office supplies, stationery, and day-to-day office needs.
• Handle correspondence, filing, and document control.
• Work with different departments to address administrative requests.
• Keep office equipment records and arrange maintenance when required.

Reporting and systems

• Prepare HR and administrative reports for management as requested.
• Update employee databases and ensure information remains accurate.
• Assist in creating monthly HR metrics and summary reports.

Skills and requirements

The ideal candidate should hold a bachelor’s degree in Human Resources, Business Administration, or a related discipline, and bring 2 to 4 years of experience in HR support, HR administration, or a similar assistant-level HR role. Strong Microsoft Excel skills are essential, including formulas, spreadsheets, and report preparation. Proficiency in Word, Excel, Outlook, and PowerPoint is also expected. A basic understanding of payroll processing and attendance management is needed, and experience with biometric attendance systems is preferred. The role also requires excellent organization, record management, communication, confidentiality, attention to detail, deadline management, and the ability to work independently while supporting several teams.

What the company is looking for

• A positive mindset and eagerness to learn.
• Excellent follow-up habits and strong attention to detail.
• A professional and respectful approach when dealing with employees and internal teams.
• The ability to work on your own while also contributing to a wider HR and operations function.

Additional information

The role is based in Dubai, United Arab Emirates, and is a full-time onsite position. No salary details, number of vacancies, or start date were specified in the source. Candidates who are motivated to build their HR career and contribute to a well-established business are encouraged to consider this opportunity.