Front Desk Assistant (part-time or working student)

Role overview

In this position, you will be the first contact for visitors, coworkers, and external service providers at the Aachen office. The role focuses on keeping front-desk operations running smoothly while also helping with meeting coordination, travel arrangements, and everyday office support in a well-structured, service-minded way.

Key duties

• Greet guests, visitors, and outside partners in a warm, professional manner.
• Serve as the initial contact point at reception and manage incoming enquiries.
• Answer phone calls and monitor the shared email inbox.
• Arrange meeting-room reservations and make sure rooms for meetings and events are properly set up.
• Assist with business travel planning, including booking and coordination.
• Handle courier coordination and outgoing parcel shipments when required.

Requirements

• You are currently studying, or you are specifically seeking a part-time role.
• You enjoy a position that is organized, communication-heavy, and service-focused.
• You present yourself in a friendly, professional, and dependable manner.
• You work methodically and stay on top of several tasks at the same time.
• You are confident using everyday office software such as Outlook, Teams, and MS Office.
• You have very good German skills and good English skills, both in speaking and writing.

What you can expect

• A flexible part-time or working-student role in an international company environment.
• A visible position that connects you with many parts of the organization.
• Practical experience in office coordination, internal service processes, and communication with stakeholders.
• A flexible working model that lets you organize your workday, whether you are an early bird or prefer later hours.
• An open, friendly company culture with constructive and collaborative teamwork.
• A diverse team environment with colleagues from 42 nationalities and 45 languages represented.