Finance Administrator

About OLIVER

OLIVER, founded in 2004, is a specialist business focused on designing, building, and operating custom in-house agencies and marketing ecosystems for brands. With partnerships spanning more than 300 clients across 40+ countries, the company combines creativity with efficiency to deliver tailored work that connects strongly with audiences. As part of The Brandtech Group, OLIVER also uses advanced AI capabilities to improve delivery speed, support creative thinking, and strengthen decision-making.

Role Overview

This Finance Administrator position is based in Ireland and involves close support to the Financial Director and Management Accountant. The role covers a wide range of finance and administrative responsibilities and suits someone who is comfortable handling varied tasks, working independently, and contributing to a small team with accuracy and ownership.

Key Responsibilities

• Assist the Financial Director and Management Accountant with everyday finance operations and administrative work.
• Manage accounts payable and accounts receivable activities, including invoices, bank reconciliations, and expense processing.
• Check supplier invoices and send them through the approval process.
• Carry out supplier reconciliations and support payment runs.
• Keep financial spreadsheets, database entries, and vendor and customer records current.
• Oversee and reconcile cash transactions, including receipts, payments, postings, allocations, and till reconciliations across all sites.
• Process reimbursements, assist with payroll-related tasks, and handle internal and external finance queries.
• Serve as a main contact for suppliers and work with other teams to resolve issues quickly.
• Provide support to the wider finance function and help with general office, project, and client-related tasks when needed.

Required Experience and Skills

• Hands-on background in finance administration, with experience in accounts payable, accounts receivable, reconciliations, and managing financial data.
• Strong working knowledge of MS Excel and experience using accounting systems or online finance platforms.
• Exposure to NetSuite is beneficial.
• Well-organised, able to juggle several priorities while producing accurate and timely work.
• Professional communication style when dealing with colleagues, suppliers, and other stakeholders.
• Basic familiarity with Gen AI tools and an interest in using them to streamline finance administration and improve efficiency.
• Ability to break work into manageable steps, balance competing demands, and find practical solutions.

Values and Additional Information

OLIVER’s culture is guided by its core values: being ambitious, imaginative, inspirational, always learning, results-focused, and actively pro-inclusive and anti-racist. The company is an equal opportunity employer and is committed to an inclusive workplace where differences are respected and everyone is supported to reach their full potential. Employment decisions are made without discrimination based on race, ethnicity, religion, gender, sexual orientation, gender identity, age, neurodivergence, disability, or other legally protected characteristics. OLIVER also works toward sustainability commitments, including science-based emissions reduction targets, and aims to embed sustainability throughout the project lifecycle.

Req ID: 17519