Executive Assistant to Executive Team

About the opportunity

This organization is developing AI systems that blend creative and scientific approaches to simulate the world. It sees world models as a major step forward in artificial intelligence, with the potential to help tackle difficult problems such as robotics, medicine, and scientific discovery. The idea is that systems learn by interacting with simulated environments and improving through trial and error, which can speed up progress without relying only on real-world experimentation.

The team describes itself as creative, open-minded, caring, and ambitious, with a strong drive to build breakthrough technology and an exceptional team around it.

Role overview

There is a preference for this position to be based in New York, though exceptional candidates anywhere in the United States may be considered. The company also has offices in San Francisco, Seattle, and California, with another preference noted for California-based candidates. This is a high-impact, high-visibility Executive Assistant role supporting members of the Executive Team in a fast-moving environment.

The role is designed for someone who takes initiative, stays ahead of needs, and handles complex coordination with a calm, practical, and solutions-first mindset. You will act as an operational anchor for part of the leadership team so executives can stay focused on strategic priorities.

Responsibilities

• Keep the calendars and task priorities of up to six C-suite leaders organized, mainly using Google Calendar.
• Arrange internal and external meetings, events, and related logistics.
• Coordinate high-level meetings with customers, prospective executives, candidates, and investors.
• Support special projects, including work related to international expansion, while anticipating needs and exercising sound judgment with limited guidance.
• Prepare, review, edit, and submit monthly expense reimbursement reports.
• Handle travel arrangements when required.
• Develop trusted working relationships with executives and team members across the organization.

Requirements

• At least 5 years of relevant professional experience.
• Background supporting C-suite executives in a fast-paced setting.
• Proven ability to manage complicated calendars and travel coordination.
• Prior exposure to investor relations support is considered an advantage.
• Comfort using Google Workspace and Slack.
• Strong organizational habits with a proactive mindset that helps prevent issues before they arise.
• Ability to balance several urgent priorities at once with both speed and accuracy.
• Clear and professional written and verbal communication skills.
• Excellent attention to detail and dependable follow-through.
• Ability to handle confidential information with discretion.

Compensation and hiring notes

The expected salary range for U.S.-based candidates is $100,000 to $150,000 per year. Salary decisions are made based on experience, skill level, interview performance, and internal equity, and the company may adjust expectations for candidates with different levels of experience. Compensation may differ for candidates outside the stated regions and would be communicated separately if applicable.

Working environment and inclusion

The company aims to hire and keep exceptional people from a wide range of backgrounds and says it values pay equity. It also emphasizes equal opportunity and encourages applications from people of all races, gender identities or expressions, sexual orientations, religions, origins, abilities, ages, and veteran statuses.

Additional information

This is a talent platform listing rather than a direct employer posting. The platform is not the hiring company and does not make hiring decisions. Selecting apply will redirect you to review the role and the hiring company details.