Executive Administrative Assistant

Role overview

Grizzly MEP is looking for a polished, highly organized Leadership Operations Coordinator to provide direct support to the CEO and senior leadership team. This position blends executive assistance, office administration, presentation building, meeting and travel coordination, and broader operational support. The right person will be detail-focused, proactive, adaptable, and comfortable juggling several priorities while communicating professionally with executives, staff, customers, suppliers, and outside partners. This opportunity is especially well suited to someone early in their career who wants to grow with an ambitious organization.

Key responsibilities

You will handle day-to-day executive coordination for the CEO, including calendar management, travel planning, and support with leadership activities. The role also involves preparing meetings, conferences, board sessions, and company events by organizing agendas, supporting materials, and follow-up actions. Confidential information must be handled carefully and discreetly at all times.

On the administrative side, you will assist with filing, signing and tracking legal documents, regulatory interactions, and general workflow management for leadership requests. You will also help maintain both electronic and physical records, coordinate signatures, and keep tasks moving in an organized way.

Office support will include working with property management on building access, new hire setup, and office needs, as well as ordering supplies for the office, breakroom, and copier areas. You will help coordinate onboarding logistics such as badges, workspace preparation, and access to the office.

A major part of the role is presentation and communication support. You will use Microsoft Word, Excel, PowerPoint, Teams, and Outlook to build executive presentations, reports, dashboards, spreadsheets, and leadership communication materials. You will create polished slide decks for executive and board meetings, maintain and review data in Excel, and support internal communication through Teams and Outlook.

Event coordination is also important. You will help plan conferences, offsite meetings, company gatherings, venue arrangements, catering, and associated travel. In addition, you may assist with employee engagement efforts and initiatives that strengthen company culture.

Qualifications

The preferred background for this role includes a bachelor’s degree and at least 3–5 years of experience in administration, operations, or business support. Strong proficiency in Microsoft Office, especially PowerPoint and Excel, is important. You should also bring excellent organization, communication, time management, and interpersonal skills, along with strong attention to detail, sound judgment, and the ability to manage multiple priorities. A proactive, solution-oriented approach and comfort working directly with senior leaders are also essential.

Benefits and workplace culture

Grizzly MEP offers competitive pay based on experience along with a strong benefits package. Employees receive a 401(k) plan with company match, medical, dental, and vision coverage starting on day one, paid time off, paid company holidays, life and disability insurance, an employee assistance program, and paid professional development and training. The company emphasizes a collaborative, entrepreneurial environment where initiative is valued, and the role offers significant visibility and the chance to grow with a dynamic, expanding business.

Equal opportunity and legal notice

Grizzly MEP is an equal opportunity employer. All qualified candidates are considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, age, genetic information, or any other protected category under applicable law. The company follows ADA requirements and will provide reasonable accommodations to qualified individuals with disabilities. As a federal contractor, Grizzly MEP also takes affirmative action to employ and advance protected veterans under VEVRAA. The company notes that the posting describes the general nature of the position and is not an exhaustive list of duties; responsibilities may change as needed.