Billing Coordinator

Position Overview

We are looking for a Billing Coordinator to support accounting, budgeting, and billing activities within port operations. The role centers on invoicing, billing support, and customer service assistance while working collaboratively with a team committed to quality service.

Key Responsibilities

• Enter invoice coding and related data into company and inter-company systems.
• Review invoices and raise disputes for charges that do not align with agreed contract rates.
• Complete monthly checks of supplier statements of account.
• Track and coordinate purchase requests to ensure they are finished accurately and on time.
• Submit refund or credit requests when needed and record them in inter-company systems.
• Prepare month-end accrual entries for operations.
• Issue remittance advice to suppliers.
• Create new supplier records in internal systems.
• Use analytical judgment to support decisions and recommendations.
• Prepare analysis and reports for management as requested.

Requirements

• 1 to 2 years of experience in billing and accounting.
• High school diploma is required; a bachelor’s degree is preferred.
• Excellent data entry capability.
• Strong written and spoken communication skills.
• Comfortable handling multiple priorities in a busy, fast-moving setting.
• Good working knowledge of PCs, including Microsoft Word and Excel.
• Flexible, self-starting, and proactive in approach.
• Well-developed organization, planning, and time management abilities.
• Able to perform effectively under pressure with a problem-solving mindset.
• Careful, accurate, and detail-oriented in day-to-day work.

Work Environment

• Most duties are carried out in a climate-controlled office setting.
• The role may involve sitting for extended periods at a desk or computer.
• Daily tasks may require use of calculators, keyboards, telephones, and other office equipment.
• Some stooping, bending, twisting, and reaching may be necessary to complete job duties.

Benefits

• 401(k) plan
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance
• Wellness resources