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About the Company

A California-based US business is seeking a dependable Virtual Assistant to join a compact, fast-moving team that relies heavily on AI-enabled workflows. The environment is high-trust, and the team values speed, discretion, and ownership.

Role Overview

This position serves as the founder’s operational support, helping keep inbox management, scheduling, customer and investor coordination, events, hiring logistics, and day-to-day operations running smoothly. The role requires someone who stays ahead of issues, protects leadership time, and brings structure to a busy schedule rather than simply completing assigned tasks.

The company strongly prefers candidates who are comfortable using AI tools such as ChatGPT, Claude, Gemini, AI note-takers, and automation tools in daily work.

Key Responsibilities

Manage email and communication workflows so important messages are handled promptly and nothing is missed.
Coordinate calendars, reserve focus time, and organize travel arrangements.
Support customer calls and related follow-ups.
Assist with investor communication and fundraising-related coordination.
Help organize and track event-related tasks.
Coordinate recruiting activities and scheduling.
Handle legal and vendor coordination tasks as needed.
Maintain CRM records and keep drive folders and files organized.
Provide support for social media tasks.
Prepare concise industry intelligence briefings.

Candidate Profile

The ideal applicant has experience supporting executives or founders in an EA, VA, or operations assistant capacity. Strong English communication skills are essential, both written and spoken, since the role includes confirmation calls with US-based leads and requires a polished phone presence.

They should be highly organized, attentive to detail, proactive, and comfortable pushing back diplomatically on low-value requests when needed. Because the work involves sensitive customer, investor, and company information, trustworthiness and discretion are critical. Candidates should also be quick to learn new systems and comfortable working with AI-powered tools.

Work Arrangement

This is a full-time position of 48 hours per week, scheduled Monday through Saturday.
Working hours are 9:00 AM to 5:00 PM US Pacific Time.
The role is fully remote and intended for work from home.
Time must be tracked through Hubstaff during working hours.
Screen sharing and camera-on are required throughout all working hours on the designated platform.
A reliable primary internet connection and a backup connection are required.
The role runs overnight in the Philippines due to US Pacific Time coverage.

Compensation

Pay is USD 3 to 5 per hour, depending on experience. Compensation is paid monthly through Wise, with payment released 15 days after the first day of the following month. This is intended to be a long-term role with growth in responsibility and pay.

Application Instructions

Begin the application with the word “RELIABLE”.
Include a short note describing relevant EA/VA experience and explain why US working hours are workable for you.
Attach your resume.
Submit a 2–3 minute Loom video with the camera on and no script, introducing yourself, summarizing your experience, and sharing an example of managing an executive inbox or calendar well, or catching an important issue before it slipped through.
Add your WhatsApp number, as the team will call you.
Applications missing the video will not be considered.

Confirmation of Terms

You must be comfortable keeping your camera on and your screen shared during working hours while time is monitored through Hubstaff.
You must be willing to work US Pacific hours from Monday to Saturday, which means overnight work in the Philippines.
You must accept monthly payment through Wise, with payout timing set to 15 days after the first day of the following month.

Virtual Assistant