Payroll & HRIS Coordinator

About the Company

Sangoma is a communications technology provider that helps organizations of every size bring people, workflows, and systems together through one connected platform. Its offerings cover UCaaS, CCaaS, connectivity, and security across cloud, hybrid, and on-premise setups, with a focus on flexibility, reliability, and scalable growth.

Role Overview

The Payroll & HRIS Coordinator supports payroll operations and HR administration so processes remain accurate, efficient, and compliant. The role is central to ensuring a smooth employee experience by keeping payroll correct, assisting with employee lifecycle activities, and protecting the quality and confidentiality of employee records across internal systems.

Success in this position calls for strong precision, prior payroll processing experience, and the ability to manage confidential information in a busy environment. The role works closely with employees, managers, Finance, and outside vendors in support of a global workforce and broader People Team operations. Candidates located in the Sarasota area will work on a hybrid schedule with two days per week in the office; all other locations are remote.

Payroll Administration

• Run payroll accurately and on schedule for employees across multiple locations, including international payroll.
• Check payroll inputs such as worked hours, deductions, bonuses, commissions, and benefit updates for accuracy.
• Help with payroll audits, reconciliations, and the resolution of payroll variances.
• Keep payroll records current and aligned with applicable federal, state/provincial, and local rules.
• Work with payroll providers and internal teams on payroll-related matters.
• Assist with year-end payroll tasks, including tax forms and reporting.
• Handle additional duties as assigned.

HRIS and HR Administration

• Update and maintain employee data in the HRIS platform.
• Support onboarding and offboarding by preparing documentation and making system changes.
• Assist with benefits administration, including enrollments and employee changes.
• Create HR and payroll reports when needed.
• Maintain employee files while preserving accuracy and confidentiality.
• Help with HR policies, procedures, and compliance-related records.
• Answer employee questions related to payroll and HRIS.
• Contribute to HR projects and initiatives as assigned.

Requirements

• 3 to 5 years of experience in payroll processing and HR administration.
• Hands-on experience with HRIS and payroll systems.
• Strong understanding of payroll practices, wage laws, and compliance requirements.
• Excellent attention to detail and organizational ability.
• Comfort handling sensitive and confidential information professionally.
• Strong communication and customer service skills.
• Proficiency with Microsoft Office, especially Excel.
• Experience with multi-state or international payroll is an advantage.

Preferred Qualifications

• Payroll certification such as CPP, PCP, or an equivalent credential is a plus.
• Experience in a fast-moving or global organization is preferred.
• Familiarity with benefits administration and employee lifecycle processes is helpful.

Benefits and Compensation

The company offers a broad benefits package that becomes available after a short waiting period and includes health, vision, dental, long-term disability, and short-term disability coverage. Employees also receive a 401(k) plan with a 100% match on the first 4%, eligibility for the Employee Stock Purchase Plan after one year of service, flexible time off, and company holidays. The workplace is described as entrepreneurial, with strong growth-oriented career opportunities.

The salary range for this role is $50,000 to $65,000, depending on location, experience, and qualifications.

Eligibility and Work Authorization

Applicants must be authorized to work full time in the United States for any employer. Agency submissions and third-party resumes are not accepted.

Equal Opportunity

The employer is an equal opportunity organization and considers all protected groups, including protected veterans and individuals with disabilities.