Human Resources Coordinator

Role Overview

We are seeking a bilingual HR Coordinator to join a Houston-based oilfield services and environmental organization focused on solids control. This is a hands-on position in a busy, fast-moving environment where you will support multiple HR functions and act as a reliable resource for employees and leadership. The role is fully onsite and follows a Monday through Friday schedule.

The position is suited to someone who is highly organized, comfortable balancing shifting priorities, and energized by working closely with people across office and field teams. You will contribute to recruiting, onboarding, employee relations, benefits, training, compliance, payroll support, and workplace culture initiatives.

Human Resources Administration

• Act as a key contact for HR matters and a dependable support partner for both staff and management.
• Help administer HR policies, procedures, and organizational programs across the business.
• Coordinate pre-employment screening steps such as background verification, motor vehicle record checks, drug screening, and physical exams.
• Manage onboarding activities, including I-9 review, new hire orientation, and a smooth welcome experience for new employees.
• Oversee vehicle-related HR records, including registrations, license plates, and fleet fuel card administration.
• Maintain accurate employee files and HR documentation through filing, scanning, archiving, and retention practices.
• Support compliance with relevant federal, state, and local employment regulations.
• Track employee learning and development activities through the company’s learning management system.

Benefits Administration

• Assist with administration of health and welfare benefits while coordinating between employees, the PEO, the benefits broker, and insurance carriers.
• Monitor benefit eligibility and process enrollments, qualifying life event updates, and separations.
• Respond to employee benefit questions and help resolve issues professionally and promptly.
• Support annual open enrollment communication and enrollment assistance.

Training Administration

• Help prepare monthly training content and presentations using Canva and related tools.
• Organize training logistics, including scheduling, materials, and participant support.
• Coordinate weekly lunches and ensure training areas are stocked with refreshments and supplies.
• Serve as the main contact for trainees and address questions during the training cycle.

Payroll Administration

• Support payroll processing by keeping employee data current and assisting with personnel changes and payroll questions.
• Investigate payroll issues and help correct discrepancies in a timely manner.
• Process promotions, pay changes, and employee exits in HR and payroll systems.
• Assist with timekeeping administration and user support in workforce management tools.
• Participate in recurring payroll audits and reconciliations to maintain accuracy and compliance.

Culture and Engagement

• Represent the company’s values and mission through day-to-day behavior and leadership by example.
• Support internal initiatives that help create a positive and engaging work environment.
• Coordinate and take part in employee recognition, events, engagement programs, and team-building activities.
• Build strong internal relationships and encourage teamwork, accountability, and continuous improvement.

Qualifications and Skills

• Excellent verbal and written communication abilities with confidence interacting across all levels of the organization.
• High attention to detail and a strong commitment to accuracy.
• Ability to protect confidential information and handle sensitive matters professionally.
• Positive, cooperative, and service-oriented mindset.
• Strong organization and time management skills with the ability to manage several priorities at once.
• Effective problem-solving skills and a strong customer-service approach.
• English and Spanish fluency is required.
• Proficiency with Microsoft Office tools, including Outlook, Word, Excel, and PowerPoint.
• Experience with Canva, BizLibrary, and Timeco is an advantage.
• Knowledge of employment laws and HR compliance practices, including FLSA, EEO, I-9 requirements, and record retention.
• Ability to coordinate several HR activities at the same time, including onboarding, benefits, payroll support, training coordination, and employee relations.
• Comfort working in a fast-paced setting and adjusting to changing priorities.
• Familiarity with HR technology such as HRIS, ATS, LMS, and digital records systems.
• Ability to work independently while collaborating effectively with cross-functional teams.

Minimum Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or a related discipline from an accredited institution.
• At least 2 years of experience in Human Resources.
• 2 to 3 years of experience working with HRIS platforms and partnering with a Professional Employer Organization; Questco experience is preferred.
• Bilingual fluency in English and Spanish.
• Prior exposure to benefits administration, onboarding, payroll, employee records, and training coordination is preferred.

Pre-Employment Screening

Employment depends on successful completion of the company’s screening process, which includes a criminal background check and drug testing using both urine and hair follicle methods.

Benefits

• Employer-paid employee health insurance.
• Employer-paid family health insurance after 18 months of service.
• Employer-paid life insurance coverage of $50,000.
• Dental insurance.
• Vision insurance.
• Additional life insurance options.
• Short-term disability coverage.
• Long-term disability coverage.
• Employee assistance program.
• 401(k) plan with no employer match.

Work Schedule

This is an onsite role with a Monday through Friday schedule in Houston, Texas.