Executive, HR Shared Services

Role overview

This role sits within HR Shared Services and supports smooth day-to-day people operations, employee services, and workplace administration. The position focuses on onboarding support, employee assistance, vendor coordination, asset tracking, and related administrative duties.

Key responsibilities

• Oversee the physical onboarding process for new joiners and help create a welcoming first-day experience.
• Arrange staff pass and name badge issuance for new employees.
• Handle employee questions and provide prompt assistance on HR-related topics.
• Support employees with HR-related submissions such as medical claims and the required supporting documents.
• Work with cafeteria vendors and carry out routine checks to confirm service quality and punctual meal delivery.
• Assist with employee services and distribution-related tasks.
• Provide administrative and financial support, including the monthly processing of meal consumption billing.
• Keep company asset records up to date and ensure proper tracking, documentation, and accountability.
• Support daily operational coordination to keep workplace services running effectively.

Requirements

• At least 1 to 3 years of experience in HR operations, employee services, or a similar function.
• Experience supporting onboarding activities and managing vendors will be an advantage.
• Strong planning, coordination, and detail-oriented working style.
• Good communication, interpersonal, and customer service skills.
• Comfortable handling several tasks and shifting priorities in a busy environment.
• Sound knowledge of HR practices and employment regulations.
• Able to work well with colleagues across different teams.
• High integrity and the ability to manage confidential information responsibly.
• Self-driven and capable of working independently.
• Proficient in Microsoft Office, especially Excel and Word.

Additional information

This is a full-time onsite position based in Singapore.