Executive Assistant II

About the Organization

The California Dental Association (CDA) is a long-established membership body that represents more than 27,000 dental professionals in California. Founded in 1870, it works to improve oral health through advocacy, education, and support services for dental practitioners. As the largest state dental association in the U.S., CDA provides policy advocacy, professional development, and insurance-related solutions through affiliates including The Dentists Insurance Company (TDIC), TDIC Insurance Solutions, Rotunda Partners, and the CDA Foundation. Its purpose is to strengthen the profession, support members, and contribute to better patient care through a collaborative and inclusive workplace.

Role Overview

The Executive Assistant II in Finance supports the Chief Financial Officer, Vice President of Finance, and the wider finance team with senior-level administrative coordination. The position covers calendar management, meeting preparation, governance support, and communication handling. It also includes building agenda packets, documenting meetings through accurate minutes, managing sensitive correspondence, and assisting with financial and operational paperwork. The role calls for strong discretion, excellent organization, and the ability to keep multiple priorities moving smoothly. Although this is a remote-first role, the candidate must live within commuting distance of Sacramento, California for occasional on-site support.

Responsibilities

• Deliver broad administrative assistance to the CFO, Vice President of Finance, and finance department colleagues.
• Coordinate calendars, arrange meetings, and organize logistics for both internal and external events.
• Prepare agendas, reports, and presentation files, including PowerPoint materials, for meetings and leadership discussions.
• Record precise minutes for board and committee sessions and ensure they are properly stored and shared.
• Draft letters, reports, and other confidential communications as needed.
• Manage travel bookings, reimbursement tracking, and invoice-related processing.
• Support finance committee, audit committee, and board meetings, including logistics and technical setup.
• Gather receipts, apply accounting codes, and compile monthly expense reports for finance leadership.
• Help organize team meetings, staff events, holiday functions, and other department activities.
• Look for ways to improve processes and increase team efficiency.
• Back up other administrative staff and contribute to special assignments when needed.
• Keep finance-related databases and records current and accurate.

Requirements

• High school diploma or GED is required; a bachelor’s degree is preferred.
• At least 5 years of executive-level administrative support experience in a professional setting.
• Strong working knowledge of Microsoft Office tools such as Word, Excel, PowerPoint, and Outlook.
• Typing speed of 65 words per minute or higher.
• Excellent planning, prioritization, and time management abilities.
• Strong written and spoken communication skills.
• Ability to handle confidential information carefully and make sound judgments.
• Self-starter with a proactive approach to solving problems.
• Experience arranging meetings, travel, and event logistics.
• Comfort working independently and adjusting to shifting priorities.

Benefits

• Annual pay range of $80,000 to $92,700.
• Remote-first setup with flexibility to work from home.
• Professional development and career growth opportunities.
• Supportive, collaborative, and inclusive workplace culture.
• Health, dental, and vision coverage options.
• Retirement plans and financial wellness support.
• Paid leave, holidays, and other time-off policies.
• An environment that values diversity and individual contributions.

Equal Opportunity

CDA is committed to providing equal employment opportunity and maintaining a workplace that is diverse and inclusive. Hiring decisions are made without regard to race, ethnicity, gender, sexual orientation, age, disability, religion, or other protected characteristics. The organization encourages applications from all qualified candidates and values respect for individual differences.

Work Location Note

This is a remote-first position, but the selected candidate must be within commuting distance of Sacramento, California for occasional in-office support.