Document Controller & Project Administrator – Construction & Fit-Out

Role Overview

AEA Designs is seeking a full-time Document Controller & Project Administrator in Doha, Qatar, to support interior fit-out and design projects across residential, commercial, retail, and hospitality sectors. The environment is fast-moving, highly detailed, and centered on deadlines and delivery standards.

This position is intended for a disciplined, accountable professional who can contribute immediately to active projects. It is not a general administration role; only applicants with practical document control experience in construction or fit-out projects will be considered.

Document Control

• Oversee the complete document lifecycle, including drawings, RFIs, submittals, method statements, material approvals, BOQs, contracts, and related correspondence.
• Keep registers, logs, and trackers up to date across several ongoing projects.
• Manage document exchange among consultants, contractors, subcontractors, and suppliers.
• Ensure strict version control, approval monitoring, and compliance with project requirements.
• Use and maintain document control systems such as Aconex or a comparable platform.
• Organize both digital and hard-copy filing systems in a structured manner.
• Prepare status updates for project managers and senior leadership.
• Compile as-built records and final close-out documentation.

Project Administration

• Provide direct administrative support to project managers and site teams.
• Arrange meetings with consultants and contractors and prepare minutes.
• Follow up on approvals, pending action items, and outstanding submissions.
• Draft weekly and monthly project progress reports.

Office and Team Support

• Handle project records, contract files, and supplier documents.
• Organize and facilitate the weekly internal meeting.
• Assist with HR administration such as personnel files, onboarding, and attendance tracking.
• Prepare professional correspondence and format documents to a high standard.

Candidate Profile

The ideal applicant brings strong ownership, a sharp eye for detail, and the ability to work without constant follow-up. This role suits someone who understands construction documentation from hands-on experience and can manage pressure in a busy project setting.

Additional Information

Location: Doha, Qatar

Type: Full-Time

Experience Required: 4–7 years in Qatar, specifically in construction, interior fit-out, or engineering consultancy.

Immediate onboarding is preferred.

Applicants should be comfortable using modern digital tools and should have practical exposure to AI-based tools for work tasks.

Professional communication, confidentiality, and problem-solving ability are essential. The role requires a proactive mindset, strong follow-through, and the ability to improve or build processes when needed.

If you are ready to contribute to a studio that values discipline, precision, and accountability, this opportunity may be a fit.