Administrative Assistant

About the Role

H&S Real Estate is seeking a dedicated Administrative Assistant to provide comprehensive support within our Dubai office. This full-time, salaried position requires an on-site presence and involves managing various administrative tasks to ensure the smooth operation of our real estate business.

Key Responsibilities

• Offer administrative assistance to real estate agents and management.
• Organize and maintain property listings, client databases, and company records.
• Prepare, review, and process essential real estate documents, contracts, and forms.
• Upload and update property listings on prominent real estate portals.
• Ensure accuracy and currency of all property information, including photos and documents.
• Regularly manage and update Customer Relationship Management (CRM) systems.
• Monitor property listing expirations and manage renewals.
• Assist in the preparation of sales and leasing agreements.
• Follow up with clients to ensure all necessary documentation is submitted.
• Support agents throughout the transaction process and in closing deals.
• Maintain precise records of transactions and client files.
• Ensure adherence to company policies and RERA regulations.
• Coordinate company events, training sessions, and meetings.
• Undertake other administrative duties as assigned by management.

Requirements

• A minimum of 1 to 2 years of relevant experience in a similar administrative role, specifically within the Dubai real estate sector.
• Possession of a Bachelor's degree or equivalent practical experience.
• Excellent interpersonal, customer service, and communication abilities.
• Proficiency in Microsoft Office Suite and Google Workspace (G-Suite).
• Demonstrated ability to manage multiple tasks effectively.
• A highly disciplined and organized work ethic.
• Willingness and ability to commute to the office location.

Working Hours and Days

The standard working days are Monday to Friday, with alternate Saturdays. The daily working hours are from 9:30 AM to 7:00 PM.

Office Location

The office is situated at H&S Real Estate Office, Grey Square, Showroom 2, Umm Suqeim Road, Al Barsha 2, Dubai, United Arab Emirates.