Administrative Assistant

Role overview

We are looking for a well-organized and meticulous Administrative Assistant to support the daily activities of a professional services team in Dubai. This position is central to client engagement administration, document handling, project follow-up, and internal coordination.

The role works in close partnership with Partners, Directors, Managers, and client-facing colleagues to keep administrative and client service tasks moving efficiently.

Key responsibilities

• Draft, update, and manage client engagement letters along with associated records.
• Monitor project timelines, key deadlines, and the status of multiple client engagements.
• Assist with client onboarding and keep client information accurate and up to date.
• Work with internal stakeholders to collect approvals, signatures, and supporting paperwork.
• Keep trackers, databases, and document filing systems organized and current.
• Help prepare proposals, format documents, and manage related files.
• Arrange meetings, manage calendars, and coordinate conference calls.
• Create meeting packs, presentations, and reports as needed.
• Handle incoming communications and follow through on action points promptly.
• Provide administrative support across different service lines and operational workflows.
• Maintain records in line with internal quality and compliance expectations.

Requirements

• A bachelor’s degree in Business Administration, Commerce, Accounting, Finance, Economics, or another relevant discipline.
• 0 to 3 years of experience in administration, project coordination, client services, consulting support, or office operations.
• Background in consulting, accounting, legal, financial services, or a similar professional services setting is a plus.
• Strong planning, organization, and multitasking skills.
• Clear written and verbal communication in English.
• Comfortable using Microsoft Office tools, especially Excel, PowerPoint, and Word.
• Careful attention to detail and a high level of accuracy.
• Ability to handle competing priorities in a busy, fast-moving environment.

Preferred qualifications

• Exposure to client documentation, contracts, engagement letters, or onboarding workflows.
• Experience with project tracking, milestone monitoring, or coordinating workflows.
• Knowledge of Russian, Ukrainian, Belarusian, or other European languages is an added advantage.

Additional information

This is a full-time onsite role based in Dubai, United Arab Emirates.