Administration Manager - Site

Role Overview

The Administration Manager is responsible for making sure office needs and residential facility requirements are met quickly, cost-effectively, and to a suitable quality standard, excluding camps. The role covers furniture, fixtures, reception services, secretarial support, and general administration staffing. It also involves building, reviewing, and continuously improving administrative processes, policies, and operating procedures.

Key Responsibilities

You will lead day-to-day administrative operations, support staff coordination, and help keep the workplace running smoothly.

• Direct and coordinate administrative team members, assign work effectively, and maintain a productive workflow.
• Create, refine, and roll out administrative policies and procedures that improve efficiency and reduce operational friction.
• Oversee procurement, stock control, servicing, and upkeep of office supplies, equipment, and related assets.
• Manage office facilities to ensure they remain clean, safe, and fully functional.
• Handle incoming and outgoing correspondence, emails, and calls while ensuring queries are answered promptly.
• Plan and support meetings, appointments, and events, including preparing agendas and required materials.
• Maintain accurate and confidential records, databases, and filing systems.
• Draft and circulate internal notices, memos, and reports as needed.
• Work with vendors, contractors, and service providers to agree terms and secure timely service delivery.
• Track administrative spending and budgets, while identifying practical ways to control costs.
• Support HSE programs, take part in safety awareness efforts, and assist with incident reporting and follow-up in line with company and IMS standards.

Experience and Education

The role requires at least 15 years of total work experience, including 5 years in a relevant position. Experience in GCC countries for 5 years is considered an advantage. A bachelor's degree in Business Administration or Electrical Engineering is required.

Additional Information

The position is based in Riyadh, Saudi Arabia and is a full-time, onsite role.

The job description specifies office and residential facilities support, with camps excluded from the scope.

No salary, stipend, number of openings, start date, or application deadline was provided.