Admin & Logistics Coordinator

Role Overview

This outsourced full-time position is for an Admin & Logistics Coordinator based in Jebel Ali, Dubai. The assignment runs for 12 months and combines administrative coordination with logistics and inventory support.

Core Responsibilities

• Draft and submit quotations as required.
• Gather and check evidence of work completed or activity performed.
• Handle reimbursement requests with accuracy and within required timelines.
• Spot mismatches in claims or account records and work toward resolving them.
• Keep financial tracking spreadsheets current and well organized.
• Prepare routine reports for management’s review.
• Arrange safe movement of equipment within the local area and across the region.
• Track the use and availability of equipment that has been issued on loan.
• Make sure shipments are sent out and received according to schedule.
• Maintain reliable and updated inventory records.
• Support live events and activities with on-site logistics coordination.

Work Arrangement

This is an outsourced engagement with a contract term of 12 months. The role is onsite at Jebel Ali, Dubai, United Arab Emirates.

Skills Mentioned

The role requires coordination across administration, reporting, inventory tracking, Excel-based record keeping, reimbursement handling, shipment movement, vendor interaction, and quotation preparation.