Team Assistant

About the Company

Messe Frankfurt Middle East is a key player in the region’s business-to-business exhibition sector, delivering trade events that support industry development and commercial growth. Operating from Dubai, the business represents Messe Frankfurt GmbH, one of the world’s most established exhibition organizers, backed by a long history of global event expertise and innovation.

The company’s portfolio includes well-known trade fairs across the Middle East, including Intersec, Beautyworld Middle East, Automechanika Dubai, and Light + Intelligent Building Middle East. These events bring together suppliers, buyers, and industry leaders, while also helping launch new products, partnerships, and ideas.

Role Summary

In this Team Assistant role, you will support the team with day-to-day coordination and administrative work to help ensure that operational goals are achieved. The position calls for strong organization, attention to detail, and the ability to manage a range of office and project-related tasks.

Responsibilities

• Keep records and databases accurate, current, and well maintained.
• Liaise with the Accounts team regarding supplier and contractor payments.
• Oversee contractor registration activities, including documentation control and record keeping.
• Enter and maintain new contractor details in SAP.
• Draft invoices and LPOs, and maintain summaries of orders for vendors and contractors.
• Coordinate team calendars, arrange meetings, and track leave schedules.
• Work with suppliers on stand construction orders and prepare related summaries when required.
• Compile daily action updates and share consolidated summaries with the team.
• Support on-site issue resolution by coordinating with contractors and service providers.
• Prepare and maintain reports, including tracking income related to late-night work charges.
• Provide broad administrative assistance wherever needed.

Requirements

• A university or college qualification in Management, Business Administration, Accounting, or a similar discipline.
• Strong ethical standards, with a clear focus on integrity, objectivity, and careful work practices.
• Well-organized, efficient, and highly attentive to detail, with solid analytical ability.
• Comfortable communicating with different stakeholders in a professional manner.
• Strong drive to perform well and contribute positively as a team member.
• Flexible, resilient, and able to stay effective in a fast-moving, high-pressure environment.
• Proficiency in SAP and Microsoft Office tools, especially advanced Excel.
• Good critical thinking and troubleshooting skills, with the ability to apply accounting principles to financial transactions.
• Excellent written and spoken English.
• Sound domain knowledge and a willingness to keep learning.
• Ability to assess issues logically and recommend workable solutions.
• Confidence, persistence, and the ability to make prompt decisions.
• Strong listening and communication skills, along with the ability to work well within a team.

Additional Information

This is a full-time onsite opportunity in Dubai. The role suits someone who is organized, detail-focused, and comfortable working in a busy environment with varied responsibilities.

What the role involves in practice

You will be expected to support coordination across finance, contractors, suppliers, and internal teams, while also maintaining records, preparing documents, and helping resolve operational issues as they arise.