Site Administrator

Role overview

MSL Engineering Ltd. is hiring a committed on-site Site Administrator in Dresden to help the project team with daily administrative work. The position is essential for keeping site activities organised, compliant, and running smoothly in a fast-moving construction environment.

This is a hands-on role that requires regular presence on site to manage labour records, attendance, documentation flow, and other administrative tasks that support uninterrupted project progress.

Key responsibilities

• Work directly with the Project Manager and Site Leads, providing day-to-day administrative support.
• Receive documents from the Client Document Controller and upload them to the correct project folders on the site server.
• Ensure drawings and other project documents are distributed promptly to the relevant site personnel.
• Arrange site inductions and manage access cards for new joiners, including setup and access for time clock systems.
• Track annual leave and holiday records for project staff and trades.
• Maintain and amend the project organisation chart whenever changes are required.
• Prepare and submit weekly timesheets for all staff and trades to the Project Manager for approval.
• Keep the rotation tracker updated so that staff and trades remain aligned with the project rotation plan and compliance requirements.
• Attend project meetings and take clear, accurate notes when needed.

Requirements

• Strong working knowledge of Microsoft Excel, PowerPoint, and Word.
• Proven ability to work to deadlines and handle time-sensitive tasks.
• Experience taking notes and supporting meetings in a project environment.
• Excellent organisational skills and attention to detail.
• Prior exposure to the construction sector will be considered an advantage.
• Good command of both English and German.

Additional information

Because this role is urgent, only candidates who already have the correct work authorisation will be considered. Applications from people without the required visa or permit in place will not be reviewed.

If you are interested in the opportunity and want to learn more, you may call Noelle on 086 1277250 in confidence.