Receptionist & Office Administrator

Role overview

Abdullah A. Al-Barrak & Son Co. is hiring a polished and well-organized Receptionist & Office Administrator to support the front desk and broader office operations in Al Khobar, Eastern, Saudi Arabia. The position calls for someone who communicates clearly, stays structured under pressure, and helps keep daily office activity running smoothly in a service-oriented environment.

What you will handle

• Receive visitors and clients courteously and represent the company in a professional manner.
• Manage incoming calls and emails by answering, screening, and routing them appropriately.
• Oversee meeting room scheduling and coordinate appointment arrangements.
• Process incoming and outgoing mail, couriers, and general office paperwork.
• Track office inventory and arrange purchasing for supplies when needed.
• Support various departments with administrative tasks as required.
• Keep filing systems, records, and company documents organized and up to date.
• Help prepare reports, letters, presentations, and other administrative materials.
• Liaise with vendors and service providers for office-related needs.
• Maintain a tidy, welcoming, and professional reception and office environment.
• Assist management with routine administrative duties and other assigned work.

What the company is seeking

The ideal candidate should bring a positive service mindset, strong coordination skills, and the ability to manage multiple priorities in a busy workplace. The role suits someone who is dependable, self-driven, and comfortable working with others in a collaborative setting.

Requirements

• A diploma in Business Administration, Office Management, or a related discipline.
• Between 2 and 4 years of experience in reception, office administration, or a similar position.
• Strong English communication skills; knowledge of Arabic is considered an advantage.
• Good working knowledge of Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint.
• Well-developed organizational, multitasking, and prioritization abilities.
• A professional presentation and strong interpersonal skills.
• The ability to work independently while handling sensitive information with discretion.
• Careful attention to detail and sound problem-solving capability.

Additional attributes

• Positive, customer-focused attitude.
• Strong time management skills.
• Ability to stay effective in a fast-paced setting.
• Reliable, proactive, and willing to contribute to team success.

Location

This is an onsite role based in Al Khobar, Eastern, Saudi Arabia.