Product Development Coordinator

About Kulfi

Kulfi is a rapidly expanding beauty company creating bold, joyful products that reflect South Asian inspiration while remaining inclusive for all. The brand focuses on high-performing, user-friendly formulas that encourage individuality, self-expression, and color without compromise.

As the business scales its product range, retail relationships, and launch schedule, it is hiring a Product Development Coordinator to keep initiatives organized and help ensure new launches move forward smoothly.

Role Summary

This position is suited to someone who is highly organized, detail-focused, and enthusiastic about beauty and process management. You will support the Product Development team with timelines, sample handling, retailer submissions, artwork routing, and overall project tracking.

The role reports to the Director of Product Development and partners with Marketing, Social, Retail, Operations, and outside vendors. It offers exposure to the full product development cycle and is ideal for someone who enjoys coordination work and keeping moving parts aligned.

Product Development Coordination

• Monitor product samples through each stage of development, including receiving, sorting, logging, inventory control, and sending samples to internal stakeholders and retail partners.
• Manage sample requests and help ensure they arrive on time for the people who need them.
• Keep the development calendar current with retailer submission periods, sample due dates, and major milestones.
• Support retailer submission workflows by collecting required materials and helping meet deadlines.
• Maintain the product development closet and sample library so that products, components, benchmarks, and submissions are clearly labeled and simple to find.
• Update trackers and maintain accurate product development records and documentation.

Vendor and Project Support

• Set up vendor meetings and prepare follow-up notes along with next steps and action items.
• Organize quotes, invoices, and other project documents.
• Check invoices and quotes for accuracy and follow up when numbers or details do not match.
• Help maintain cost tracking and recordkeeping for active projects.

Artwork and File Management

• Assist with routing artwork and moving it through approval stages.
• Keep final artwork files, proofs, and related materials properly stored and organized.
• Compare artwork and packaging files against approved proofs to catch mistakes or inconsistencies before production.

Cross-Functional Coordination

• Work with Marketing, Social, Retail, Operations, and Product Development teams to support launches and key initiatives.
• Share project updates and follow up on open action items.
• Identify possible schedule risks and raise concerns when needed.
• Make sure teams have the information and materials required to support product launches.

Who You Are

You should bring at least 2 years of experience in a product, project, operations, administrative, or similar coordination role. Experience in beauty, personal care, fashion, or consumer packaged goods is preferred, along with a genuine interest in learning how product development works.

The right candidate will be exceptionally organized, comfortable juggling several deadlines at once, and able to adapt when priorities change. Strong coordination, spreadsheet, and communication skills are important, as is the ability to notice errors, missing details, and inconsistencies before they create problems. You should also be resourceful, proactive, dependable, and comfortable in a fast-paced environment.

This position requires working from the New York City office every Tuesday and Wednesday.

Benefits

Kulfi offers a benefits package intended to support health, financial wellbeing, and life outside of work.

• Health coverage: medical, dental, and vision insurance
• Financial support: life insurance, health FSA, commuter benefits, 401(k) with company match, and an annual performance bonus
• Wellness and time off: PTO, sick time, holidays, and wellness reimbursement

Additional Information

Pay range: $66,300 to $69,500 per year. The role is based in New York, NY and follows a hybrid schedule. The candidate must be able to work in the NYC office every Tuesday and Wednesday.