Payroll & HRIS Coordinator

Company Overview

Sangoma provides business communications technology that brings together people, workflows, and systems in one connected platform. Its offerings include UCaaS, CCaaS, connectivity, and security solutions across cloud, hybrid, and on-premise deployments, helping organizations improve communication and collaboration while scaling reliably.

Role Summary

The Payroll & HRIS Coordinator will support payroll operations and HR administration to help keep processes accurate, timely, compliant, and well organized. This position contributes to a strong employee experience by safeguarding payroll precision, assisting with employee life cycle tasks, and keeping employee records accurate across internal systems.

The right candidate should be detail-oriented, comfortable handling payroll, and able to manage confidential information in a busy environment. The role works closely with employees, managers, Finance, and outside vendors in support of a global workforce and broader People Team goals. Candidates based in the Sarasota area will work in a hybrid setup with two in-office days per week; all others will work remotely.

Payroll Administration

• Run payroll accurately and within deadlines for employees in multiple locations, including international payroll.
• Check payroll inputs for correctness, such as time worked, deductions, bonuses, commissions, and benefit updates.
• Help investigate payroll discrepancies and support audits and reconciliations.
• Keep payroll documentation current and aligned with applicable federal, state/provincial, and local laws.
• Work with payroll providers and internal teams to resolve payroll-related questions and issues.
• Assist with year-end payroll tasks, including tax documentation and reporting.
• Take on additional responsibilities as needed.

HRIS and HR Administration

• Maintain employee records and updates within the HRIS platform.
• Support onboarding and offboarding by preparing documents and making system changes.
• Assist with benefits administration, including enrollments and employee changes.
• Create HR and payroll reports when requested.
• Keep employee files accurate, secure, and confidential.
• Help maintain HR policies, procedures, and compliance documents.
• Respond to employee questions related to payroll and HRIS matters.
• Support HR projects and initiatives as assigned.

Requirements

• 3 to 5 years of experience in payroll processing and HR administration.
• Hands-on experience with HRIS and payroll software.
• Solid understanding of payroll practices, wage regulations, and compliance standards.
• Strong accuracy, organization, and follow-through.
• Ability to manage sensitive and private information professionally.
• Good communication skills and a customer-service mindset.
• Comfortable using Microsoft Office, especially Excel.
• Experience with multi-state or international payroll is a plus.

Preferred Qualifications

• Payroll certification such as CPP, PCP, or an equivalent credential is an advantage.
• Prior experience in a fast-moving or global organization is preferred.
• Familiarity with benefits administration and employee life cycle processes is helpful.

Benefits and Compensation

• Comprehensive benefits coverage, including health, vision, dental, long-term disability, and short-term disability, available after a short waiting period.
• 401(k) matching program with a 100% match on contributions up to 4%.
• Employee Stock Purchase Plan available after one year of service.
• Flexible time off and company holidays.
• Entrepreneurial workplace with strong growth-oriented career opportunities.
• Salary range for this position is $50,000 to $65,000, depending on location, experience, and qualifications.

Additional Information

• Applicants must be authorized to work in the United States on a full-time basis for any employer.
• No agencies or third-party resumes will be considered.
• The employer is committed to equal opportunity and considers all protected groups, including protected veterans and individuals with disabilities.