Office Administrator

About the company

A long-established consultancy in Dublin, focused on engineering and projects, is looking to bring in an Office Administrator to keep its busy operation running smoothly. The position has grown beyond a front-desk style role and now offers wider administrative support, including exposure to project coordination and document handling. Prior document control experience would be useful, but it is not a requirement.

Role overview

This is a varied administrative position supporting office operations, project coordination, records management, and light finance tasks. It also includes day-to-day organisation of supplies, correspondence, and internal systems, along with assistance to different teams as needed.

Key responsibilities

• Deliver everyday administrative support across the office.
• Help with project administration, such as creating job numbers and keeping records up to date.
• Assist with document handling, including drawings, reports, and project-related files.
• Deal with incoming communication, including emails and physical mail.
• Keep internal databases and project tracking tools current.
• Support accounts administration, including petty cash and other occasional finance duties.
• Arrange couriers and help coordinate document delivery logistics.
• Manage office consumables by placing orders and monitoring stock levels.
• Help maintain an organised workplace that follows internal quality procedures.
• Provide general support to other departments whenever required.

What will help you succeed

• At least 2 years of experience in an office administration or support role.
• Strong organisational ability and excellent attention to detail.
• Confident use of Microsoft Word, Excel, and Outlook.
• Comfortable working in a busy, fast-moving environment.
• Strong written and spoken communication skills.
• Ability to juggle several tasks and work to deadlines.
• A self-starting approach with the confidence to take initiative.
• Experience with document control or project administration would be an advantage.
• Background in engineering, construction, or another project-led environment would be beneficial.

What you can expect

• An opportunity to join a collaborative and expanding professional team.
• A varied role with exposure to both project support and operational administration.
• A supportive workplace that encourages skill development.
• A competitive pay and benefits package.

Additional information

This is a permanent, full-time position based onsite in Dublin, County Dublin, Ireland. A competitive salary and benefits package is offered, although the exact pay details were not provided. Applicants should note that a minimum of 2 years' relevant experience is expected.

Terms and conditions

The hiring organisation acts as an employment agency for permanent recruitment and as an employment business for the supply of temporary workers. Applying for the role means accepting the stated terms, privacy policy, and disclaimers referenced by the employer.