General Admin Assistant

Role Overview

This position is designed for a highly organized professional who can support day-to-day administrative operations, communicate clearly, and keep tasks moving efficiently. The role acts as an important support function for business leaders by handling coordination, documentation, and routine office-related work.

Key Responsibilities

• Convert live or recorded conversations into written notes, capturing the main points accurately.
• Organize daily call lists, meeting agendas, and any supporting materials required before meetings.
• Arrange meetings with clients and internal team members, manage timing conflicts, and handle rescheduling or cancellations when needed.
• Prepare reports covering important metrics and performance indicators within given deadlines.
• Maintain digital records and files so information stays orderly and easy to retrieve.
• Handle general administrative work such as email correspondence, calendar management, and other routine office coordination tasks.

Requirements

• Must be able to work on one’s own, identify issues early, and take initiative in solving them.
• Should bring a collaborative attitude, professionalism, and a strong sense of responsibility.
• Needs excellent organization and time management capabilities.
• Should be comfortable using common digital productivity tools, including Google Workspace and Zoom.

Technical Setup

• A computer with an Intel Core i3 processor from 6th to 12th generation, or an i5, i7, or comparable AMD processor.
• Windows 10 or macOS is acceptable.
• At least 8 GB RAM and 60 GB of available hard disk space.
• A noise-canceling headset.
• A high-definition webcam.
• A stable internet connection of at least 10 Mbps.
• Secondary equipment is also required.

Documentation Needed

Applicants should be prepared to provide both of the following documents so they can be matched with opportunities more quickly and avoid delays after the interview:

• Philippine National Police (PNP) Clearance.
• National Bureau of Investigation (NBI) Clearance.

Application Note

Submitting an updated resume is strongly recommended to improve the chances of being shortlisted.

Minimum Qualifications

• Ability to work independently and solve problems proactively.
• A team-oriented attitude, paired with positivity and a solid work ethic.
• Strong organizational and time management skills.
• Familiarity with digital tools such as Google Workspace and Zoom.