Entry-Level Project Assistant

About the Role

Jacobs is seeking an entry-level Project Assistant for its Burnaby, British Columbia office, located at Metrotown. This is an in-office role, five days per week, supporting the local Project Manager and project team with day-to-day coordination, administration, communications, and project-related support.

The role is designed to build capability in working with limited supervision, handling several priorities at once, using sound judgment, and taking initiative on new tasks. The work may involve confidential and complex information, so strong administrative ability and excellent interpersonal communication are important. There is also room to grow within the position.

What You Will Do

• Support daily project operations and assist the Project Manager with assigned tasks.
• Handle administrative and staff support needs for the project team as required.
• Coordinate conference room setup and ensure meeting technology is ready and functioning.
• Arrange catering, and manage lunch setup and cleanup.
• Organize meeting room bookings and reserve workstations for visitors.
• Prepare budget summary reports using Excel.
• Work with basic project budgeting concepts.
• Communicate clearly with sub-consultants and clients.
• Understand the project life cycle and act as a point of contact during project activities.
• Support the team with general coordination and other day-to-day tasks as needed.

Requirements

• 0 to 3 years of relevant professional experience.
• Previous customer service experience, with the ability to manage client interactions professionally.
• Strong critical thinking, problem-solving, analytical, and organizational skills.
• Ability to juggle multiple priorities and work to competing deadlines with limited supervision.
• Clear verbal and written communication skills.
• Comfort working independently as well as collaboratively in a team.
• Flexible, proactive, and willing to step in wherever support is needed.
• Working knowledge of standard desktop tools, including Microsoft Office Suite.
• Ability to keep a dependable and consistent work schedule.
• Strong planning skills and the ability to anticipate needs in advance.
• Commitment to maintaining safety standards and following site safety procedures.

Preferred Qualifications

• Bachelor’s degree or an equivalent combination of education and relevant experience.
• Experience in design, engineering, or construction settings.
• Advanced ability in Microsoft Office applications.
• Exposure to SharePoint, Adobe Acrobat, and Bluebeam.

Compensation

The base salary for this role is between $50,000 and $70,000 per year for British Columbia, Canada locations. Actual pay will depend on work location and other factors such as job-related skills, experience, and education or training.

Work Arrangement

This position is classified as onsite. Employees are expected to work from a Jacobs workplace on a full-time basis in line with the needs of the role.

Additional Information

If you need support or reasonable accommodations during the recruitment process, including the application in a different format, you may contact the support team through Careers Support.