Administrative Coordinator

Role overview

The Administrative Coordinator will play a key role in keeping day-to-day office activities running smoothly. This full-time position is focused on organizing administrative processes, maintaining documentation, coordinating schedules, and assisting different teams so the business can operate efficiently.

Key responsibilities

• Oversee routine administrative workflows and help ensure the office runs efficiently.
• Keep files, records, and company documents organized and up to date.
• Arrange meetings, appointments, and internal or external company events.
• Draft reports, written correspondence, and other business-related paperwork.
• Support data entry, record tracking, and database upkeep.
• Provide administrative help to internal departments as needed.
• Track office inventory and help with purchasing supplies when necessary.
• Manage incoming messages and route questions to the right person or team.
• Follow company procedures and help maintain policy compliance in administrative work.
• Assist leadership with one-off projects and other general administrative tasks.

Requirements

• Completed high school education or an equivalent qualification; a background in Business Administration is an added advantage.
• Prior experience in office administration, coordination, or support roles is preferred.
• Confident use of Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint.
• Well-developed skills in organizing work and managing time effectively.
• Clear and professional verbal as well as written communication.
• Ability to handle multiple tasks independently without close supervision.
• Strong accuracy, attention to detail, and practical problem-solving ability.
• Must be legally permitted to work in New Zealand.

Benefits

• Attractive salary structure.
• Flexible work arrangements.
• Opportunities for learning and professional development.
• A cooperative and encouraging team culture.
• Potential for long-term career progression.

Additional information

This is a full-time, on-site role in New Zealand. The position is focused on administrative support across the organization.